Although it is not really difficult to use a franking machine, it is not that simple to use. Beginners is the use of franking machines might think that it just takes putting our mail through the machine and your franked mail is fine. This is not exactly correct because The Royal Mail has standards that every business that uses a franking machine should know and apply to the process. Below are the basics of how to use a franking machine.
A mail franking license is important before you can use a franking machine. To get the license, you must first familiarize yourself and comply with the terms of the Royal Mail Scheme for Franking Letters and Parcels 2008 It is important that you follow the rules in preparing the mail. It is the franking machine supplier that hands your license to you.
Setting the machine is the next step after getting your license. Every time you need to use your franking machine, you need to do a test print first. You should also set the machine to ?0.00. This is the way to ensure that your machine has enough ink. Your mail can be delayed or surcharged if it has marks that cannot be read. There is a 15% charge for mail that is claimed back to correct mistakes in franked printing, so if you don’t want to pay extra, then make it right the first time.
Then you should set up the correct price, time, and date before printing. Double check what you have set all the time. Many machines will do this automatically, but it is still worth checking to make sure that the machine is correctly synchronized.
Envelopes or packets that have different shapes, sizes, and colors can make use of labels so that it has a clear and legible mark. You can have problems with illegible marks. These labels can be bought from franking machine suppliers or online stores. Since there is a great variety in prices, it is good to shop around for your franking machine labels and ink compare prices of different suppliers and choose the most affordable one.
There should be a return address on your envelope. The latest specifications on return addresses should be followed so ask your franking supplier about it. If your return address is incorrect, then you mail can be delayed or returned to you.
Franking marks should use red ink unless you are using cleanmail products which should be blue. A clear and complete mark must be printed on the right hand corner of your mail.
A benefit of having a franking machine is to save on postage fees. Franking has many different types so choose one that your business needs. To find out the right franking machine for your business you can check out the different franking machine online.